How does CleverForms work?
- It helps organizations automate document workflows, approvals, access control, and data operations — without unnecessary coding or complex integrations.
- The platform adapts to your processes, from simple requests to multi-level routes with deadlines and permission control.
- It operates on a local network or online — without the need to install additional software.
- CleverForms is scalable and flexible: it is used in both small departments and large government structures with complex hierarchies.
- Using the platform’s API, you can quickly develop external applications and exchange data with other systems according to defined rules.
CleverForms Capabilities
Form and workflow builder
Create documents, directories, reports and approval workflows without any coding.
Online or local operation
Runs in a local network or via a web browser, no additional software required.
Signing and approvals
Visa routing, comments, deadline control. Everything follows the logic of your process — clear and traceable.
Flexible access management
Roles, levels, scenarios — full control over who sees what and what actions they can perform, with easy adaptation to staff changes or evolving business processes.
Security in Focus
Access control and data integrity are the foundation of trust in any digital system. In CleverForms, security is built into the platform’s architecture from the very beginning:
Access control
You define who can view, edit, approve, or sign documents at every step of the process.
Roles and permission separation
A flexible access rights model accounts for organizational hierarchy, departmental settings, and even the user’s specific context of action.
Storage control
Data can be stored in your own environment — locally or in the cloud — in full compliance with security standards and access restrictions.
Integration and Open API
Access control and data integrity are the foundation of trust in any digital system. In CleverForms, security is embedded in the platform’s architecture from the development stage:
Open API
The platform provides flexible tools for data exchange with ERP, CRM and other key systems.
Automation without barriers
You can configure workflows, exchanges, and connections between systems without rigid restrictions and in line with your specific business logic.
Prepared for change
CleverForms supports flexible data exchange formats and integrates easily with standard industry systems.
Non-stop implementation
Integration does not require stopping operations — all processes continue in parallel.
Industries we serve
CleverForms Products
Tailored to fit your business needs
01Electronic Document Management System CleverForms
CleverForms EDM is software designed to automate electronic document workflows at every stage of the lifecycle.
Its core functions include creating, registering, and storing electronic documents, routing them along predefined workflows, tracking progress, applying electronic signatures, and maintaining a full change history.
02Electronic Document Exchange and Guaranteed Delivery System for Counterparties
Software that enables secure exchange and guaranteed delivery of electronic documents between EDM users and external counterparties, using qualified electronic signatures (QES) in compliance with legal requirements.
03Electronic Document File Storage
A module of the EDM system used for storing, classifying, searching, and accessing various types of electronic data, including documents, scans, and files. Data can originate from multiple sources and is retained until deleted or transferred to long-term archival storage.
04CleverForms Electronic Archive
The CleverForms E-archive is designed in accordance with current Ukrainian legislation. It supports the process of transferring electronic documents, converting them into archival electronic documents, and storing them in compliance with the legal requirements for archiving in Ukraine.
Have a question or need a consultation?
Our specialist will provide all the information you need about our products.
Why choose CleverForms
- Create and configure documents and workflows tailored to your organization’s structure
- Generate electronic documents using templates, including custom document wizards
- Work with an unlimited number of users, access levels, and departments by building a hierarchical enterprise structure
- Use calendars to plan and monitor key events with deadline reminders
- Communicate and collaborate with employees and system users via group chats and file/document sharing
- Create, manage, and monitor task execution across the organization
- Delegate authority to other users using the secretary function
- Apply digital signatures from an internal certification authority or use qualified electronic signatures (QES) from any accredited provider
- Store long-term documents in the electronic archive in compliance with legal requirements
- Access CleverForms 24/7/365 from anywhere, whether you are on-site, on leave, or working remotely — all you need is an Internet connection
About Us
«Advertising Express» LLC is a Ukrainian software developer. The company was founded in 2005 and is headquartered in Kyiv. Our main business activities: software development and digital advertising.
The company’s staff consists of experienced and young software developers, implementation engineers, consultants, subject matter experts and trainers who help the clients to implement our software in their companies or business units.
Our clients
