SOFTWARE PLATFORM

CleverForms

Automation of document workflow and electronic documents at all stages of the lifecycle

Create, process, store, sign, monitor, and archive electronic documents

Everything you need for efficient document management — in a single solution!

How does CleverForms work?

  • It helps organizations automate document workflows, approvals, access control, and data operations — without unnecessary coding or complex integrations.
  • The platform adapts to your processes, from simple requests to multi-level routes with deadlines and permission control.
  • It operates on a local network or online — without the need to install additional software.
  • CleverForms is scalable and flexible: it is used in both small departments and large government structures with complex hierarchies.
  • Using the platform’s API, you can quickly develop external applications and exchange data with other systems according to defined rules.

CleverForms Capabilities

Rs-service

Form and workflow builder

Create documents, directories, reports and approval workflows without any coding.

Rs-service

Online or local operation

Runs in a local network or via a web browser,  no additional software required.

Rs-service

Signing and approvals

Visa routing, comments, deadline control. Everything follows the logic of your process — clear and traceable.

Rs-service

Flexible access management

Roles, levels, scenarios — full control over who sees what and what actions they can perform, with easy adaptation to staff changes or evolving business processes.

Security in Focus

Access control and data integrity are the foundation of trust in any digital system. In CleverForms, security is built into the platform’s architecture from the very beginning:

Access control

You define who can view, edit, approve, or sign documents at every step of the process.

Roles and permission separation

A flexible access rights model accounts for organizational hierarchy, departmental settings, and even the user’s specific context of action.

Audit trail

Every document-related action is logged in the system  transparently and tamper-proof.

Storage control

Data can be stored in your own environment — locally or in the cloud — in full compliance with security standards and access restrictions.

Integration and Open API

Access control and data integrity are the foundation of trust in any digital system. In CleverForms, security is embedded in the platform’s architecture from the development stage:

Open API

The platform provides flexible tools for data exchange with ERP, CRM and other key systems.

Automation without barriers

You can configure workflows, exchanges, and connections between systems without rigid restrictions and in line with your specific business logic.

Prepared for change

CleverForms supports flexible data exchange formats and integrates easily with standard industry systems.

Non-stop implementation

Integration does not require stopping operations — all processes continue in parallel.

Industries we serve

Secure. Reliable. Flexible

CleverForms Products

Tailored to fit your business needs

Business Solution

01Electronic Document Management System CleverForms

CleverForms EDM is software designed to automate electronic document workflows at every stage of the lifecycle.

Its core functions include creating, registering, and storing electronic documents, routing them along predefined workflows, tracking progress, applying electronic signatures, and maintaining a full change history.

електронний документообіг
Доставка електронних документів
Business Solution

02Electronic Document Exchange and Guaranteed Delivery System for Counterparties

Software that enables secure exchange and guaranteed delivery of electronic documents between EDM users and external counterparties, using qualified electronic signatures (QES) in compliance with legal requirements.

Business Solution

03Electronic Document File Storage

A module of the EDM system used for storing, classifying, searching, and accessing various types of electronic data, including documents, scans, and files. Data can originate from multiple sources and is retained until deleted or transferred to long-term archival storage.

Електронний архів
Робота з електронними документами
Business Solution

04CleverForms Electronic Archive

The CleverForms E-archive is designed in accordance with current Ukrainian legislation. It supports the process of transferring electronic documents, converting them into archival electronic documents, and storing them in compliance with the legal requirements for archiving in Ukraine.

Have a question or need a consultation?

Our specialist will provide all the information you need about our products.

Why choose CleverForms

  • Create and configure documents and workflows tailored to your organization’s structure
  • Generate electronic documents using templates, including custom document wizards
  • Work with an unlimited number of users, access levels, and departments by building a hierarchical enterprise structure
  • Use calendars to plan and monitor key events with deadline reminders
  • Communicate and collaborate with employees and system users via group chats and file/document sharing
  • Create, manage, and monitor task execution across the organization
  • Delegate authority to other users using the secretary function
  • Apply digital signatures from an internal certification authority or use qualified electronic signatures (QES) from any accredited provider
  • Store long-term documents in the electronic archive in compliance with legal requirements
  • Access CleverForms 24/7/365 from anywhere, whether you are on-site, on leave, or working remotely — all you need is an Internet connection

About Us

«Advertising Express» LLC is a Ukrainian software developer. The company was founded in 2005 and is headquartered in Kyiv. Our main business activities: software development and digital advertising.

The company’s staff consists of experienced and young software developers, implementation engineers, consultants, subject matter experts and trainers who help the clients to implement our software in their companies or business units.

Our clients

Have a question or need assistance?

Call us or request a callback!

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